KINGS GRANT HOMEOWNERS ASSOCIATION
P.O. BOX 9008 FAYETTEVILLE, NC 28311
Meeting Minutes
19 August 2024
In Attendance: Janet Lee, DeeDee Jarman, Linda Poor, Nathan Chernecke, Roshan Shamdansi, Kasi Turner, and Donald Stone
Call to order
The meeting was called to order at 6:07pm by President, Janet Lee. The agenda was reviewed and approved. The meeting began with introductions and a welcome to new board and committee members as well as a discussion of remaining open board and committee positions and responsibilities.
● Roshan and Angela Shamdansi will assume interim security responsibilities
● Linda Poor will assume hospitality committee responsibilities and will sit on board as attending or voting member (TBD) after a review of bylaws.
● DeeDee Jarman and Janet Lee will split grounds and maintenance committee responsibilities until further notice.
● Kasi Turner will assume board secretary responsibilities
● Donald Stone, Communications
● Vice-President, vacant
● Grounds and Maintenance Committee chair, vacant
Review and approve minutes from 15 July 2024 meeting
Motion by Nathan Chernecke, Second by Janet Lee, approved and accepted by all.
Financial Report
Nathan Chernecke provided checking and savings balance sheets as well as an Association A/R Aging Summary as of 16 August 2024. Nathan is currently working through QuickBooks software to determine financial accuracy and to determine what goes in the balance sheet and profit/loss summary. Nathan may need a bookkeeper to assist with software. The board is in agreement that Nathan should reach out to someone for assistance and tutorial. Mike Savage was recommended. Nathan mentioned that upwards of 99 people have not paid HOA dues. Nathan will send notifications and late fees ($10 per month) Nathan will submit homeowners on the Aging Summary Report with outstanding HOA dues greater than one year to collections. Attorneys will create any necessary liens.
Janet outlined the liens process for the board:
1. Letter to homeowner
2. Homeowner sent to collections
3. Ledger reports and letter sent to attorney
Recommendation that the following lot numbers on the Aging Summary Report be sent to collections: 3-110, 3-129, 4-198, 4-199, 4-213, 5-165, and 7-037. Lot 6-239 is caught up and will not need to be sent to collections.
Architectural Review Board (ARB):
DeeDee Jarman presented the ARB report to include approval of plans for Lot 168 and Lot 190. The HOA violations report was presented with the status of current violations and associated fines. The report is attached as part of the minutes.
Security:
Janet Lee and Donald Stone looked through the guardhouse and determined that the filter in the air conditioner needs to be changed as well as the replacement of the current push button door lock. Roshan Shamdansi will look into purchasing a digital lock for the door and will employ a locksmith if necessary. Janet Lee made a motion to approve the purchase of a new lock and additional batteries not to exceed $400. Second by DeeDee Jarman. Motion approved and accepted by all.
Hospitality:
Linda provided a welcome bag to 6092 Iverleigh. Nathan will provide an ongoing updated list to Linda of new homeowners.
Communications:
Donald has revamped the website to the new WIX platform. Three-year subscription purchased to WIX.com and domain renewal. Donald reviewed all website visitor engagement data with the board. Email marketing = 55% open rate and 20% click-thru on initial send. New campaigns forthcoming in the next week or so to continue momentum. Donald also created a google business page so that people can review the HOA as well as a link to the website. SCO (social channel optimization) behind the website is working. Donald discussed search queries, rankings by clicks etc. Three people have already paid their HOA fees via the website. Two out of three clicked through Facebook. Should utilize FaceBook more. Thirty-one people have used form submissions. Nathan and Donald will move money from the website to 2.9% + .30 fee. Immediately after each transaction members will receive an invoice. HOA fee ($150) is the only current item that can be paid on the website. Donald will create “other” categories so additional monies can be captured.
Grounds and Maintenance:
Dee Dee Jarman met with ACE landscaping. No quote as of 19 August 2024 meeting for scope of work for the front subdivision entrance and irrigation line heads that need to be repaired. It was also noted that a quote from an electrician is needed to repair lights on the front left side of the subdivision entrance. The trash receptacle at the park has been cleaned by HOA members and pushed to the road. Janet has requested a green rollout can from the City of Fayetteville. HOA will pay for the can.
Unfinished Business:
Covenant re-write edits have been completed by Janet Lee and were sent to the attorney on 18 August 2024. Janet has not heard back from the attorney. Janet would like to match the Unified Development Ordinance (UDO) tool used by the City of Fayetteville to encourage development and renovation. The proposal letter for sale of lots has been tabled until the next meeting. The ruling from the attorney regarding policies and procedures for investment groups/developers is as follows: Developers do not need to submit plans to ARB, only homeowners who want to improve their properties need to submit plans to ARB. This is a loophole that the board would like to discuss further and potentially address. There are currently two lots remaining and available in Kings Grant for potential development (Gregg Ct. and Burnside Pl.)
New Business:
Holiday decorations - Linda will obtain a quote for new garland, wreaths, ribbon, and temporary spotlights. Current decorations are five to six years old and need to be replaced. A homeless family was reported to be camping at subdivision entrance but they have not been seen as of the meeting date. DeeDee will place a no-trespass sign near the front area where the family was originally cited.
Next meeting date is Monday, September 23, 2024.
Meeting adjourned at 8:06pm (motion by Janet Lee, second by Linda Poor)
Related Posts
